• Part Time Office Assistant - Temp to Perm

    Job Post Information* : Posted Date 1 week ago(8/8/2018 2:34 PM)
  • Overview

    Best-in-class service, stewardship, independence, seamlessness, and transparency – these are the five core values that define the talented professionals at Andersen Tax. We are committed to hiring highly motivated individuals who desire to enhance their career and make a distinct impact. Andersen Tax is one of the largest independent tax firms in the United States, providing a wide range of tax, valuation, financial advisory and related consulting services to individuals, commercial clients and alternative investment funds. Andersen Tax has a worldwide presence through the member firms and collaborating firms of Andersen Global. In the U.S., Andersen Tax has more than 1,000 personnel located in 19 cities across the country. Our team of top advisors has extensive backgrounds in international accounting firms, law firms, the IRS, and state taxing authorities. We demonstrate our commitment to our people through programs like our Women’s, Veterans’, and Diversity initiatives, which allow us to maintain both a positive and supportive work environment. We aim to be the benchmark for quality in our industry and serve as the standard by which other firms are measured.

    At Andersen Tax, we offer a rewarding career path for exceptional and motivated individuals. From the moment your employment begins, you will be exposed to a wide variety of projects that will give you the opportunity to stand out and make a difference. Additionally, due to our favorable Managing Director to Associate ratio, you will receive significant hands-on mentoring from our senior professionals who are invested in your growth and development. We foster an environment based on learning and allow our employees to grow through hands-on work experience, participation in local office and national training programs, and strong mentoring relationships. Through our sustained growth and best-in-class service, we can offer substantial long-term career opportunities and the tools you need to become an emerging leader. If you want to be a part of a growing and exciting organization, then consider your opportunities with Andersen Tax – a name from the past, a firm for the future.

    Please view our website at www.andersentax.com for additional information on Andersen Tax.

    Andersen Tax offers competitive salaries and a comprehensive benefits package including medical, dental, vision, retirement programs, flexible spending accounts, tuition reimbursement, professional accreditation assistance, and other employee incentives.


    The Andersen Tax Melville Office is seeking a part-time (3 days a week), temp to perm, mid-level Office Assistant for administrative work, involving independent judgment and action, and/or supervision of a mid-size office in a variety of activities. The Office Assistant is responsible for tax return filing administration and management, client billings, file maintenance, and administrative support for tax professionals. 


    He/she reports directly to the Office Managing Director and/or the OMD’s primary office personnel-in-charge on a day-to-day basis, and serves as a primary contact person for a variety of support functions or services.


    Primary Responsibilities/Essential Functions:

    • Receives or welcomes visitors and appropriately and professionally escorts visitors to the proper office;
    • Answers the main line, redirect callers appropriately, and takes detailed messages;
    • Responds to inquiries from staff, office visitors or guests, clients, or vendors and must be able to communicate clearly and timely the appropriate resolution or recommendation as needed;
    • Communicates with IT Helpdesk on any computer-related or network-related technical issues experienced by any one member of the staff;
    • Works on drafts to create final correspondence or memoranda as the need arises.
    • Accepts deliveries and mail for prompt distribution;
    • Tracks and monitors office supplies, including replenishment of supplies frequently used; purchases supplies when inventory is low;
    • Exercises independence in the performance of varied tasks in the areas of processing vendor invoices, certified mailing and/or overnight mailing, dropping off same packages to USPS and/or FedEx location, scanning various documents, including proofs of deliveries, maintaining files on network drives;
    • Coordinates busy season meals/snacks for the staff and must be able to follow-up and confirm orders, ensuring accuracy of specified orders and seamless delivery;
    • Proactively assists and ensures the completion of administrative support requested by staff on a day-to-day basis;
    • Provides a willingness to be of service or assistance as needed; and
    • Performs other related work as assigned.

    Knowledge and Skill Requirements

    • 1 or more years of experience as an office support assistant;
    • Possession of a high school diploma or proof of high school equivalency;
    • Valid driver’s license and ability to transport mail to the post office;
    • Comprehensive knowledge of office practices, procedures, systems, and equipment;
    • Comprehensive knowledge of basic math computations, grammar, composition, and spelling;
    • Basic to comprehensive knowledge of computer information systems and software;
    • Ability to make independent decisions based upon knowledge of operations, policies, and procedures;
    • Ability to maintain a high level of discretion when dealing with sensitive/confidential information;
    • Ability to plan, organize, assign, and evaluate work of staff performing a variety of functions; and
    • Ability to establish and maintain effective working relationships with managing directors, managers, associates, co-workers and the public.


    Applicants must be currently authorized to work in the United States on a full-time basis.



    Andersen Tax welcomes and encourages workforce diversity. We are an equal opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to race, color, national origin, ancestry, religion, sexual orientation (including gender identity and gender expression), mental disability, physical disability, sex/gender (including pregnancy, childbirth, and related medical conditions), age, marital status, military status, veteran status, genetic information, or any other characteristic protected by federal, state or local laws or regulations. All qualified individuals, including those with criminal histories, will be considered in a manner consistent with the requirements of applicable state and local laws. Additionally, we make every effort to provide reasonable accommodations to qualified individuals with disabilities.


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