Office Assistant

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The Andersen Chicago Office is seeking a full-time, Office Assistant to manage the front desk and administration for a mid-size office. The Office Assistant is responsible for office administration supply management, tax return filing administration, file maintenance, and administrative support for tax professionals. 

He/she reports directly to the Operations Senior Associate and serves as the primary contact for a variety of support functions.

Primary Responsibilities:

• Maintains the front desk, including client and visitor needs, the phone line, and deliveries.
• Tracks and monitors orders and replenishes office supplies;
• Processes and organizes client paperwork, including daily runs to the post office;
• Manages office space needs for employees (access badges, desk drawer keys, etc.);
• Creates and sends office announcements;
• Possesses basic IT troubleshooting skills;
• Coordinates busy season meals/snacks for the staff and must be able to follow-up and confirm orders, ensuring accuracy of specified orders and seamless delivery;
• Proactively assists and ensures the completion of administrative support requested by staff on a day-to-day basis;
• Coordinates with the Client Team Support Group on management support

• 3+ years of receptionist and administrative experience supporting multiple executives;
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint;
• Excellent written and verbal communication skills;
• Ability to interact and collaborate with all levels of personnel;
• Ability to work independently with minimal supervision
• Exceptional organizational and time management skills, meticulous attention to detail, and very strong multi‐tasking abilities;
• Proactive, go‐getter, takes initiative and demonstrates team building skills;
• Professional, polished and positive attitude to reflect Andersen’s image
• Ability to demonstrate stress management skills, especially during busy season when there is a high demand for support.
• Ability to lift 45 pounds regularly

Applicants must be currently authorized to work in the United States on a full-time basis upon hire. Andersen will not consider candidates for this position who require sponsorship for employment visa status now or in the future (e.g., H-1B status).

Andersen Tax welcomes and encourages workforce diversity. We are an equal opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to race, color, national origin, ancestry, religion, sexual orientation (including gender identity and gender expression), mental disability, physical disability, sex/gender (including pregnancy, childbirth, and related medical conditions), age, marital status, military status, veteran status, genetic information, or any other characteristic protected by federal, state or local laws or regulations. All qualified individuals, including those with criminal histories, will be considered in a manner consistent with the requirements of applicable state and local laws. Additionally, we make every effort to provide reasonable accommodations to qualified individuals with disabilities.

ANDERSEN TAX LLC NOTICE FOR JOB APPLICANTS